1099 Report

The 1099 Report allows printing a list of all activity for 1099 vendors. Only those accounts payable invoices that have been paid will be included in this report.

Report Types:

• Summary: Shows vendor status and total 1099 payments.
• Detail: Displays individual 1099 payments including check date, invoice date, 1099 type, etc..

1. Vendor Id

1. Show Report Criteria
2. Separation Line
3. Case Sensitive

1. Vendor Id
2. Vendor Name
3. Check Amount
4. Check Number
5. Check Date

1099 Forms

At the end of each year, companies must provide certain vendors with a 1099 form. BIS prints 1099 information directly onto IRS-standard 1099 forms made for laser or tractor feed printers. BIS will only generate forms for those vendors that are shown as requiring a 1099 form on the 1099 tab of the Vendors file.

Query Form Fields:

• Calendar Year: Select the calendar year for which 1099 files will be prepared.
  
• Federal Tax ID: This field displays the company's federal tax ID number that will be printed on the 1099 forms.
• Recipients' Minimum Dollar Amount: Enter the minimum dollar amount required to generate a 1099 form.
• All Vendors: Check to include all vendors. If unchecked, specify the range.
  
• Beginning Vendor Number: If the All Vendors box is checked, this field displays the first vendor identification number associated with this record. If the All Vendors box is unchecked, the first vendor identification to be printed should be entered. The Find tool can be used to assist with looking up a specific vendor. Please note that the Beginning Vendor Number title is a hyperlink field as well as the description of the information. Left-clicking on this hyperlink opens the Vendor – New form. Right-clicking on the Beginning Vendor Number hyperlink opens a selection of reports that can be directly accessed.
• Ending Vendor Number: If the All Vendors box is checked, this field displays the last vendor identification number associated with this record. If the All Vendors box is unchecked, the last vendor identification to be printed should be entered. The Find tool can be used to assist with looking up a specific vendor. If only a single vendor is to be printed, the beginning and ending vendor numbers will be the same. Please note that the Ending Vendor Number title is a hyperlink field as well as the description of the information. Left-clicking on this hyperlink opens the Vendor – New form. Right-clicking on the Ending Vendor Number hyperlink opens a selection of reports that can be directly accessed.
• Output: Laser, Laser Draft, or Continuous.
  
• Laser: This report type prints on standard W-2 laser forms.
• Laser Draft: This report type displays data on a draft W-2 form.
• Continuous: This report type prints on standard W-2 tractor-feed forms.
• 1099 Form Type: Select Miscellaneous, Dividends, Interest, or Nonemployee.
  
• Save Button: This button is used to save the selections for the 1099 forms.
• Print Button: Once the 1099 forms have been verified and any needed alignment test has been successfully run, this button can be used to print the 1099 forms. To interrupt printing, press Esc.
• Preview Button: This button is used to display the 1099 forms without printing.
• Close Button: Closes this form.

1099 Electronic Filing

At the end of each year, companies must provide the Internal Revenue Service with a copy of 1099 information for certain vendors. This can be provided in one of two ways: either by sending a copy of the 1099 form for applicable vendors to the IRS or by sending the same information via electronic file. Contact a tax accountant or the Internal Revenue Service for specific information regarding reporting requirements.

1. Calendar Year:  This drop-down will list the current calendar year or the former year if it is available for the 1099 data to be prepared.
2. Create file in: Enter or use the Browse button (at the right) to select the location for the data file that will be created.
   
3. Recipient Agency: The default is Internal Revenue Service; however, if Connecticut is selected in the drop-down list, the State tab will become active, and the CT Registration Number can be typed in.
   
4. Transmitter Control Code: Enter the Transmitter Control Code from the IRS Form 4419.
5. Federal Tax Id (EIN): This entry comes from the information already entered under Administrator in the System Information Company tab. This data can be changed, but if this form is closed, reopening it will return this entry to the default in System Information.
6. Payer Name Control: This is an optional control that can be used for tracking purposes.
7. File Type: Combined Federal/State Filing Program. Check this box if the Federal and State 1099 filing is combined.
8. Replacement File: Check this box if the file being sent is a replacement for a previously sent file.
9. Test File: Check this box if creating a test file to send to the IRS.
10. Recipient’s minimum dollar amount: Use this field to enter a minimum total payment amount.
11. Contact Name, Company Name & Address, Telephone: These entries are manually entered as applicable, and can be changed. If this form is closed, reopening it will return the entries as they had been last entered.
12. Create Button: Click on this button to create the file.
13. Close Button: Click on this button to close the screen, but note that when this form is reopened, the information will return to the defaults derived from the Company tab in System Information described above.

1099 Adjustments

The 1099 Adjustments form is used to adjust the 1099 status of any individual vendor payment. These payments could be the result of the payment of a  cash-based Vendor Check or from paying a Vendor Invoice. Parameters for what payments are to be viewed should be set on the top left before pressing the Select button. Once the items are displayed on the screen, simply check or uncheck the items that need their status changed and press the Apply button.  The Tag All and Untag All buttons at the top right may be used to check or uncheck multiple items.

1. Vendor Id: The Vendor Id field records the identification for the vendor whose invoices are to be reviewed. The vendor ID may be entered manually, or the list of vendors may be examined by clicking on the Magnifying Glass icon (at the top of the screen) or pressing Ctrl+F, and double-clicking on the selected vendor, but it must exist in the Vendor master file. When an existing vendor is selected, its name appears to the right of the Vendor Id code. Please note that the  Vendor Id title is a hyperlink field as well as the description of the information to be entered. Left-clicking on this hyperlink opens the Vendors - New form to add a new vendor’s master record information. Right-clicking on the Vendor Id hyperlink opens a selection of reports that can be directly accessed.
2. Beginning Check Date: This field records the beginning date parameter for the list of records to be displayed on this form. The date may be typed or selected from the drop-down arrow using the Calendar tool.

Grid Columns:

• 1099: Items with a checkmark will be included for 1099s.
  
• Check Date: The Check Date column shows the date of the payment.
• Invoice Date: The Invoice Date column shows the date of the invoice.
• Invoice #: This column shows the Invoice number for this payment.
• Invoice Amount: This column shows the total invoice amount.
  
• Amount Paid: This column shows the total amount paid on this invoice.
• 1099 Type: Displays the current invoice's 1099 type (MISC, DIV, INT, NEC).
  
• Type 1: 1099-MISC, Miscellaneous Income
• Type 2: 1099-DIV, Dividends and Distributions
• Type 3: 1099-INT, Interest
• Type 4: 1099-NEC, Nonemployee Compensation
• Pay/Ded: Displays the type of payment or deduction.
  

Save the Changed Record: When the record is complete or satisfactorily edited, either click on the Save button on the toolbar or press Ctrl-S to save the changes.